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Probate Accountings

Probate Accountings

Your Established Partner In Fiduciary Administration

If you’re the executor of an estate, your role has many different responsibilities.  One of these responsibilities is your legal duty to provide an accounting to the court that provides a complete, accurate detailed description of the estate’s assets, liabilities, receipts, and disbursements for the period of estate administration.  The accounting should meet the state and court requirements, which can make preparing a probate accounting, unlike any other accounting.

Not only are accurate probate accountings mandated by the law, but they also provide protection for the executor in the event that a beneficiary contests the executor’s actions.  A beneficiary’s request for an accounting is a common occurrence. Especially where an estate takes longer to administer than the beneficiary believes is necessary.  The request is usually controlled by state law giving the beneficiary the right to do so and giving the executor a short period of time to provide the accounting.  Communication with the estate beneficiaries can help avoid lawsuits and an accounting is a good way to do so.

Failure to comply can be enforced by the court and result in an executor being removed and surcharged.

There are many technicalities to preparing an estate accounting properly. For an accurate accounting that meets the requirements of state law and court interpretations, enlist the assistance of a professional.

Trusted Partner For Your Client's Accounting Needs

Families often encounter the probate process when settling a deceased loved one’s estate. It can be intimidating and confusing, with a lot of paperwork and rules to follow. But don’t worry; we’re here to demystify the process of probate accounting so you know exactly what to expect.

This article will cover the basics of probate accounting, how to calculate and prepare for the costs associated with probate, and provide helpful tips to ensure everything goes as smoothly as possible. Keep reading to learn more!

Definition of Probate Accounting

Probate accounting is the process of preparing and submitting a deceased’s estate for a final audit by the court. It involves collecting, organizing, and evaluating all financial transactions of the deceased individual or business entity. Probate accounting ensures that creditors are paid appropriately, tax liabilities are settled accurately, and the remaining probate assets are distributed following state law. In some cases, the probate court may also award additional distribution to certain beneficiaries of a deceased estate depending on fair market value.

Overview of the Process and Associated Paperwork

There are several steps involved in probate administration. Here are a few:

Filing of the Petition for Probate

The first step in probate accounting involves filing the “Petition for Probate” with the court. This document initiates the probate process and asks permission from the court to settle a deceased’s estate according to their will or, if there is no will, in accordance with state law. All interested parties must sign it before it can be submitted to the court.

Appointing an Executor or Administrator

The next step in probate accounting is to appoint an estate administration to oversee the decedent’s estate process and pay out any debts owed. The person chosen must meet certain qualifications and can be nominated by the deceased if specified in their will.

Collecting and Organizing All Financial Information

The executor or administrator collects all financial information related to the deceased individual or business entity, including bank statements, investment account statements, real estate records, insurance policies, tax returns, and other relevant documents. They must also organize this information into an inventory for the court’s review.

Preparing an Accounting of All Assets and Liabilities

Once all financial documents have been collected and organized, the executor or administrator must prepare an accurate accounting of all assets and liabilities owed by the deceased. This document should include a detailed list of any debts that need to be paid out of the estate and any remaining assets that will be distributed among beneficiaries.

Filing the Final Probate Accounting with the Court

The administrator must then file a final probate accounting with the court, a document detailing the estate’s assets and liabilities and any distributions made to creditors and beneficiaries. Once the court approves, this document will serve as legal proof of the estate’s closure.

Final Distribution to Beneficiaries and Closure of the Estate

The administrator is then responsible for making final accounting distributions to creditors and beneficiaries, paying any remaining taxes owed, and closing the estate with the court. After this step, the executor can be officially released from their duties, and the estate can be considered closed.

Benefits of Probate Accounting

Probate accounting offers several benefits in addition to legally closing out an estate. Here are a few:

Ensuring That Creditors of the Deceased Are Paid in Full

The main purpose of probate accounting is to ensure that all creditors of the deceased are paid in full, and any remaining assets are distributed to beneficiaries as outlined by state law or specified in a will. With the help of an experienced probate attorney, the personal representative can rest assured that all bank accounts that the deceased owes will be settled and payments made accordingly.

Aiding in the Distribution Process of Assets

Probate accounting also helps to streamline and simplify the distribution process of a deceased’s estate among beneficiaries. Organizing all financial documents and preparing an accurate, fair market inventory of all assets and liabilities makes it easier for an executor or administrator to ensure everyone gets their fair share.

Minimizing the Chance of Fraud or Misappropriation of Funds

Fraud or misappropriation of funds can be a major concern when dealing with a deceased’s estate assets. However, probate accounting helps to minimize this risk by providing accurate records for the court’s review and ensuring that creditors are paid in full before any remaining assets are distributed among beneficiaries. This makes it more difficult for fraudulent activity to slip through the cracks.

Helping to Avoid Disputes Among Beneficiaries

Probate accounting also helps to avoid disputes among beneficiaries by providing an accurate and documented record of all assets and liabilities that must be settled. This helps ensure that everyone receives their fair share without misunderstandings or disagreements.

Tips for a Successful Probate Accounting Process

Completing the probate process can often be daunting, but there are ways to ensure it goes as smoothly as possible:

  • Seek professional guidance from an attorney or tax advisor if needed: Probate accounting can be complicated, and ensuring all documents are completed properly is important. Working with a professional can help ensure everything is done correctly and following the state’s law.

  • Gather as much information as possible: Having as much information about the deceased person or business entity before beginning the probate process can make it easier for the executor. This includes any financial documents, contact information for creditors and beneficiaries, and a copy of the will if one exists.

  • Stay organized: Keeping all financial documents and other information organized throughout the probate process is essential. This will help ensure all creditors are paid in full and everyone receives their fair share of the assets.

  • Communicate with beneficiaries: Keeping beneficiaries informed on the status of the probate process can help avoid misunderstandings or disputes. The executor should communicate with them regularly throughout the process and let them know if any changes arise.

  • Understand deadlines: Specific legal deadlines must be followed during the probate process, and it’s important to understand them to avoid penalties or other consequences.


Although probate accounting can be complicated, it is a necessary step in estate settlement. Working with an experienced attorney or tax advisor can help ensure everything goes as smoothly as possible, that creditors are paid in full, and that beneficiaries receive their fair share. With the right guidance, probate accounting doesn’t have to be an intimidating process. Happy estate settlement!